Organizing, attending and participating in stakeholder meetings. Documenting and following up on important actions and decisions from meetings. Preparing necessary reports, presentation materials and briefs for meetings. Providing administrative support as needed. Undertaking project tasks as required. Ensuring projects adhere to frameworks and all documentation is maintained appropriately for each project.
Ensure stakeholder views are managed towards the best solution. Chair and facilitate meetings where appropriate and distribute minutes to all project team members. Monitor and follow up on project activities and ensure completion/submission on time. Act as the point of contact between the executives and internal/external clients. Undertake the tasks of receiving calls, take messages and routing correspondence
Maintain diary, arrange meetings and appointments and provide reminders. Make travel arrangements. Take dictation and minutes and accurately enter data. Monitor office supplies and research advantageous deals or suppliers. Develop and carry out an efficient documentation and filing system. Associates Degree requested; Bachelor’s Degree or equivalent work experience preferred. Excellent organizational skills, flexible and able to multi-task, with demonstrated resourcefulness in setting priorities. Strong verbal and written communication skills, ability to effectively present and execute on innovative ideas.